Managers: Use this form for adding or ending a work assignment, transferring an associate, changing a rate of pay, terminating employees and much, much more!


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Which PAF do I use?


Transfer Primary Labor Allocation

  • Use this option to make changes to an Employee's Primary Labor Allocation due to a transfer of departments or a change in title due to a promotion or demotion.  
  • Do not use this for a change in additional labor allocations (employees who work at multiple locations), doing so will change their primary department.  
  • The effective date should match the date the change is taking place, not the date you are submitting the request.
  • Once you choose  a PAF reason (change of location, promotion, demotion, etc) you will see a list of fields with the word "From" in front of them.  These fields are populated with the employee's current Primary Labor Allocation information.  Next to these you will see blank fields with the word "To" in front of them.  These are the fields you are changing.  Not all of these fields will need to be changed, such as Payroll Profile which is the company that pays the employee.  If no change is being made in these fields, you can leave them blank

Change Rate of Pay Only

  • Use this option if the only change you are making for the employee is a rate increase or decrease.  Do not use this if their rate is changing due to a promotion (remember Transfer Primary Labor Allocation is the PAF for promotions)
  • The effective date should be the date the change is happening, not the date you are submitting the PAF.
  • It is strongly encouraged that these changes coincide with the beginning of a pay period.

Update Seasonal/Part-Time/Full-Time Status Only

  • Use this option when you are changing an employee's Department of Labor (DOL) status.  
  • The effective date should be the date the change is happening, not the date you are submitting the PAF.
  • It is strongly encouraged that these changes coincide with the beginning of a pay period.
  • If you have an employee who is going back to school, but would like to return for holidays and breaks, please mark their status as Seasonal.  In Paycom, we are billed per paycheck created, not per employee in the system, so this allows us to keep employees in the system during these breaks.

Add/Change/ Remove Additional Labor Allocation

  • Use this option for employees who work at multiple locations or have more than one role at different hourly rates.
  • Choose between three PAF reasons, Additional Company Allocation,  Change rate of pay for additional labor allocation, or Scheduling Needs.  Additional Company Allocation should only be used if the employee will be working for 2 or more JMH companies, such as Premium Parking AND Admiral Enforcement.
  • Effective date should be the first day the employee will work at the new location or position, not the day you are submitting the PAF.
  • For the options "Scheduling Need" and "Change rate of pay for additional labor allocation" choose the "Update/Add" Button and fill in the appropriate fields from the pop up box.

  • For the option "Additional Company Allocation", complete the appropriate fields and submit.  We will have to do a few steps on the back end to update these assignments.

Leave of Absence Request

  • Use this option if an employee will be out of work for an extended period of time due to military, personal, or medical reasons.

Coach and Counsel

Termination

  • We have combined the previous CnC and PAF for Terminations.
  • PAF reason should either be Company (involuntary) or Associate (voluntary)
    • Company should be chosen if the associate is being dismissed for performance or misconduct.
    • Associate should be used if the associate has resigned or has had multiple no call/no shows (job abandonment)
  • The effective date is the date the employee is terminated, not the date you are submitting the PAF.
    • If it is a company termination, it should be the date you have met with the employee and informed them of their termination.
    • If the associate resigns, it should be the last day they will work.
    • If it is due to a no call/no show, it should be the date it was determined the employee had abandoned the job, NOT the last day worked.
  • Please be as detailed as possible when completing the remaining fields.
  • Upload any documentation to support the termination such as resignation letter, video evidence, signed witness statements, etc.


When you have completed the PAF, choose your HR Generalist from the drop down list in the list "Submit to" and hit the submit button. 

Once submitted, we will either approve the changes, or make notes and send it back to you to resubmit.


If you have received a notification that a PAF has been sent back to you, please go to your Personnel Action Form Dashboard to review the requested changes and resubmit.


If you have any questions regarding how to submit a PAF through Paycom, please email hr@jmhcompanies.com.